PROCESS OF PHD
|ACCEPTANCE TO THE PROGRAM AND PROGRAM DURATION|
|A process begins along which the accepted student must meet the requirements for graduation.
The duration of the PhD program (excluding the period in scientific preparation) is 8 semesters from the beginning of the program in which s/he is registered, and the program is completed in 12 semesters. The maximum duration to successfully complete the courses with credits required for PhD program is 4 semesters.
|APPOINTMENT OF ADVISOR|
|The thesis advisor is assigned to the student by the end of the first semester at the latest.
For each student, the head of the department proposes a faculty member of Yaşar University, whose PhD or associate professorship studies are directly related with student’s thesis subject, and who has given undergraduate courses for at least four semesters or graduate courses for at least two semesters, and who has supervised at least one completed master’s thesis. Determination of the thesis advisor is finalized with the decision of the administrative board of the graduate school.
If the second thesis advisor is to be appointed when necessary, it may be appointed from faculty staff among those, who are not within the staff of Yaşar University, too and who have at least a PhD degree.
|The student must successfully complete the courses with credits and seminar courses at the end of the second semester earliest, at the end of the fourth semester at the latest.
PhD students in Applied Sciences who will take the proficiency exam in the following semester or semester after completing the seminar and lessons should be enrolled in the course “XXXX 5691 Guided Research” in the following semester.
|Students who successfully complete their courses and seminar courses can take the qualifying exam at the end of the fifth semester at the latest.
The qualifying exams are organized and conducted by a PhD qualifying committee of five people, which is proposed by the department and approved by the administrative board of directors of the graduate school. The committee constitutes exam juries for the purpose of preparing, conducting and evaluating exams in different fields.
A qualifying exam jury consists of five faculty members, one of whom is the advisor, including at least two instructors from outside Yaşar University. The administrative board of directors of the graduate school decides whether the advisor is entitled to vote; if there is no right to vote, the jury consists of six people. The department submits the “PhD Qualifying Exam Jury Proposal Form” to the graduate school and the qualifying exam jury is appointed by the administrative board of directors of the graduate school.
|The qualifying exam consists of two parts, written and oral. Students who are successful in the written exam are taken to the oral exam. Students are considered successful if they get at least 60 points out of 100 from each of the written and oral exams and the total grade, which is calculated as the weighted average of both exams with the equal weights, is at least 70 points out of 100. The exam jury decides whether the student is successful or not, by absolute majority. The decision is forwarded to the graduate school within 3 workdays by the department with the “PhD Qualifying Exam Minute” and the “PhD Qualifying Exam Paper”.|
|Even if the student is found successful, the qualifying exam jury may ask to take extra additional courses provided that it does not exceed 1/3 of the total credits.
In this case, the student has to accomplish these tasks.
|Students who fail the exam can take the exam again in the following semester. Students who fail the second time in the proficiency exam are dismissed from the program.|
|CONSTITUTION OF THE THESIS MONITORING COMMITTEE|
|For the student, who is successful in the qualifying exam, a thesis monitoring committee is constituted within 1 month upon the proposal of the department head and approval of the administrative board of directors of the graduate school. The Department submits the “PhD Thesis Monitoring Committee Proposal Form*” to the graduate school.
The thesis monitoring committee consists of three faculty members, one of whom is the advisor, one from the department, and one from outside the department. If there is a second thesis advisor, s/he may attend the meetings if s/he wishes.
The members of the thesis monitoring committee can be changed with the proposal of the department head through the “PhD Thesis Monitoring Committee Member Change Form**” and with the approval of the graduate school administrative board of directors.
|THESIS PROPOSAL DEFENSE AND THESIS MONITORING PROCESS|
|The student, who is successful in the qualifying exam, defends his/her thesis proposal orally in front of the thesis monitoring committee at the latest within 6 months of the qualifying exam. The student distributes the thesis proposal to the committee members as a written report at least 15 days before this defense.
The members of the thesis monitoring committee decide by absolute majority whether the thesis proposal will be accepted, corrected or rejected. The decision is submitted to the graduate school by the department head within 3 workdays together with the “PhD Thesis Proposal Meeting Minute*”.
|For the student, whose thesis proposal is accepted, the thesis monitoring committee meets at least twice a year between January-June and July-December.
At least one month before the meeting date, the student presents the committee members a summary of the progress in his/her thesis and a written report of the workplan for the following semester.
The thesis studies of the student are found successful or unsuccessful by the thesis monitoring committee. The “PhD Thesis Monitoring Committee Meeting Minute*” containing the decision is forwarded to the graduate school within 3 workdays by the head of the department.
|The student presents his/her thesis proposal again within one month. After the presentation of the thesis proposal, the decision of revision cannot be given once again and the decision of acceptance or rejection is submitted to the graduate school within 3 days following the presentation.||If the student wants to continue with the same advisor, s/he can take the thesis proposal with a new thesis topic within 3 months.
If the student will choose a new advisor, s/he can take the thesis proposal again within 6 months with a new thesis topic.
In both cases, a new thesis monitoring committee can be constituted.
The student, whose thesis proposal is not accepted in this proposal, is dismissed from the program.
|In order for a student to defend his/her thesis, at least 3 thesis follow-up meetings must be held after the acceptance of the thesis proposal.||Students, who are evaluated as “unsuccessful” in the thesis monitoring process two times consequently or three times in total are dismissed from the program.|
|THESIS DEFENSE PROCESS|
|The student, who will defend his/her thesis for the first time or who has already defended, but will defend it again because s/he has received a -3- month correction, completes his/her thesis and submits it with the transcript to his/her advisor.
In the opinion that the thesis is defensible, thesis, transcript and the “PhD Thesis Defense Application and Jury Proposal Form*” is submitted to the Graduate School by the head of the department via EBYS.
|The thesis jury consists of five faculty members, three of whom are at the thesis monitoring committee of the student and at least 2 are from outside the Yaşar University. The administrative board of directors of the graduate school decides whether the advisor has the right to vote. If the advisor does not have the right to vote, the jury consists of six members. The co-advisor may take part in the jury without the right to vote.
The thesis defense is made within 40 days, provided that the copies of the thesis are submitted to the graduate school by the department head with the “PhD Thesis Defense Application and Jury Proposal Form*”.
|The thesis defense consists of the presentation of the thesis and a question and answer session following it.|
|After the completion of the thesis defense, the jury gives the decision of acceptance (S: Successful), rejection (U: Unsuccessful) or correction (I). The decisions of the jury are notified to the graduate school by the “PhD Thesis Defense Jury Minute Form*”” together with the “PhD Thesis Individual Jury Evaluation Form**” that the jury members will fill in, within three days following the thesis defense.|
|ACCEPTANCE (S: SUCCESSFUL)||REJECTION (U: UNSUCCESSFUL)||CORRECTION (I)|
|The student, who submits at least 3 copies of the PhD thesis, 3 CD copies ( 1 hardcopy including signed thesis jury approval page) and the thesis entry form received from the Council of Higher Education Thesis Center (https://tez.yok.gov.tr/UlusalTezMerkezi/giris.jsp) to the graduate school within one month after the date of the thesis defense, and whose thesis is approved in terms of its format by the graduate school receives the PhD diploma. Graduate School may extend the submission period up to 1 month if needed. Students who do not meet these requirements can not obtain the diploma, and student rights and dismissed if the maximum period expires. Within three months of the thesis submission, the thesis is sent to the YOK thesis depository by the Graduate School to be offered to the research and academic activities.
Note: Foreign students can login the National Thesis and Dissertation Center by getting temporary e-government password.
Foreign students can obtain e-government passwords from Postal Office Central Directorates or authorized branches in Turkey by presenting passports and a valid residence permit.
e-Government password can be obtained from embassies and consulates abroad. Detailed information can be obtained from the related foreign representative offices.
|The student is dismissed from the program, in which s/he is enrolled, by the decision of the graduate school administrative board of directors.||The student defends the thesis in front of the same jury within six months latest. For this defense, the stages that must be followed in the thesis defense process will also be applied in exactly the same way.
At the end of this defense, the student, whose thesis is not found successful, is dismissed from the program, in which s/he is enrolled, by the decision of the administrative board of directors.